CSIR-CENTRAL BUILDING RESEARCH INSTITUTE र ड़क (उत तर ख ड) ROORKEE (Uttarakhand) ई-न न द क न ए आम त रण / INVITATION TO E-TENDER Tender

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1 CSIR-CENTRAL BUILDING RESEARCH INSTITUTE र ड़क (उत तर ख ड) ROORKEE (Uttarakhand) ई-न न द क न ए आम त रण / INVITATION TO E-TENDER Tender No. CBRI/PB-1(20)/19 Date: न द शक, स एसआईआर-क द र य भ अ स ध स स थ, र ड़क उत तर ख ड, भ रत ; न म नन नखत स मन य क खर द क न ए न म त, उ क न तरक और न द श प रध च य क भ रत य एज ट, यदद क ई ह, स ऑ इ ब आम नत रत क ह क पय यह ज ए : (URL: The Director, CSIR-Central Building Research Institute, Roorkee , Uttarakhand, India invites online bids from manufacturers, their distributors and Indian agent of foreign principals, if any, for purchase of the below mentioned material. Kindly visit at: (URL: & (URL: अ स च ए नतनथ त न क /SCHEDULE CUM CRITICIAL DATE SHEET 1 स गठ क म/ Name of Organization स एसआईआर-क द र य भ अ स ध स स थ, र ड़क CSIR-Central Building Research Institute, Roorkee न न द स दभ स. Tender Reference No CBRI/PB-1(20)/19 3 न न द क प रक र Tender Type (Open/Limited/EOI/Auction/Single) 4 स न द क प रक र Type/Form of Contract (Work/Supply/ Auction/Service/Buy/Empanelment/ Sell) Open Supply 5 क र क स./ No of Covers(One/ Two/ Three/Four) Single 6 न न द श र ण /Tender Category (Services/Goods/Works) 7 ऑफ इ प रस त त कर क अ मनत / Allow Offline Submission 8 स न द क प रक र Type/Form of Contract (Work/Supply/ Auction/Service/Buy/Empanelment/ Sell) Goods No Supply 9 क य क म/ Work Item Title Supply and Installation of Hydraulic Flat Jack Page 1 of 20

2 10 क य क न रण/ Work Description As per Scope of Work 11 उत प द क श र ण /Product Category (Civil Works/Electrical Works/Fleet Management/ R & D Equipment Computer Systems) 12 क य बह म द र क अ मनत ह?/ Is Multi Currency NO Allowed g) नबड प रस त त कर ह त सम न क त र ख 14/01/ Hrs Bid Submission End Date - - h )नबड क ख क त र ख समय 15/01/ Hrs Bid Opening Date Performance Bank Guarantee Not Applicable 14 ईएमड श ल क EMD Fee Bid Declaration Form enclosed in the Tender Document must be signed. Failing which bid shall be rejected. 15 नबड धत क अ नध Bid Validity Days 90 Days (form the last date of opening of 16 पत र व य ह र क पत Address for communication tender) Stores and Purchase Officer CSIR-CBRI,, Roorkee,(Uttarakhand) India PIN न न द आम नत रत कत अनधक र / Inviting Officer Director, CSIR-CBRI 18 ईम क पत / Address spo@cbri.res.in क रम स./ Sl. No. स म क न रण Description of the material(s) म त र Qty. 1. Supply and Installation of Hydraulic Flat Jack 01 No. Page 2 of 20

3 न यम और शत /TERMS AND CONDITIONS 1. ब द त ओ क म न य नडनजट हस त क षर प रम ण पत र क उपय ग करत ह ए स प प प प ट पर इ क र न क र प स उ क ब न य क स फ ट प रनतय जम कर आ श यक ह स प प प प ट पर प ज करण कर क न ए न न द कत ओ क सह यत कर क न ए च द गई न द श क मत ब ह, स प प प प ट पर आ श यकत ओ क अ स र अप ब न य त य र कर और अप ब न य ऑ इ जम कर The bidders are required to submit soft copies of their bids electronically on the CPPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPPP Portal. 2. आपक प रस त क ट श ख क त र ख स ब ब दद क न ए ध ह ग उद धरण ख क ब द म ल य म क ई स श ध ह दकय ज एग Your offer shall be valid for ninety days from the date of opening of the quotations. No revision in price will be allowed after opening the quotation. 3. उद धरण क स क नत क द र य भ अ स ध स स थ, र ड़क क सक षम प र नधक र क अध ह ग ज ख द क न य तम क ट श स क र कर क न ए ब ध य ह करत ह और ख द क अस क र कर क अनधक र स रनक षत रखत ह, य नब दकस क रण क नब प र दकस भ य सभ क ट श क अस क र /अ शत स क र करत ह The acceptance of the quotation will rest with the competent authority of CBRI, Roorkee who does not bind himself to accept the lowest quotation and reserves the right to himself to reject, or partially accept any or all the quotations received without assigning any reasons. 4. उद धरण क द र न म त क म और पत क स थ प ण न न द श ददय ज च नहए जह भ ग ह ह स नहत य / प नस तक ए भ स ग न ह च नहए Complete specification with manufacture s name and address should be given while quoting literature/pamphlets should also be enclosed wherever applicable. SPECIFICATIONS: Specifications are basic essence of the product. It must be ensured that the offers must be strictly as per our specifications. At the same time it must be kept in mind that merely copying our specifications in the quotation shall not make the parties eligible for consideration of the quotation. A quotation has to be supported with the printed technical leaflet/literature of the quoted model of the item by the quoting party/manufacturer and the specifications mentioned in the quotation must be reflected/supported by the printed technical leaflet/literature. Therefore the model quoted invariably be highlighted in the leaflet/literature enclosed with the quotation. Non-compliance of the above shall be treated as incomplete/ambiguous and the offer can be ignored without giving an opportunity for clarification/negotiation etc. to the quoting party 5. ब ओक य क अ स र ट डर म बत ई गई इक इय म म ल य क उद ध त कर आ श यक ह Prices are required to be quoted in units indicated in the enquiry as per the BOQ. 7.1 ब म ल य / Bid Prices ब द त उनचत म ल य न ध रण फ म, य न ट क क मत और अ ब ध क तहत आप र त कर स म क क ब म ल य पर स क त कर ग The Bidder shall indicate on the appropriate price schedule form, the unit prices and total bid prices of the goods it proposes to supply under the contract. 7.2 ज एसट और अन य कर, यदद क ई स म म पर द य ह ग, यदद अनधस च स ख य 45/2017-क द र य कर (दर) दद क 14/11/2017 और अनधस च स ख य 47/2017-एक क त कर (दर) दद क 14/11/2017 भ रत सरक र, न त त म त र य (र जस न भ ग) द व र ज र दकए Page 3 of 20

4 गए ग ह ग GST and other taxes, if any which will be payable on the goods if the contract is awarded as per the Notification No 45/2017-Central Tax(rate) dated 14/11/2017 and Notification No 47/2017-Integrated Tax (Rate) dated 14/11/2017 issued by Government of India, Ministry of Finance( Department of Revenue). ट: स एसआईआर-स ब आरआई र ड़क एक स जन क र ष ट र य अ स ध प रय गश ह ज ज ञ न क और औद य नगक अ स ध पररषद (स एसआईआर), न ज ञ और प र द य नगक म त र य, भ रत सरक र क अध, न त त प नषत ह, ज ञ न क अ स ध म क म करत ह और दकस भ व य स नयक गनतन नध म व यस त ह ह Note: CSIR-CBRI is a public funded national research laboratory under the aegis of Council of Scientific and Industrial Research (CSIR), Ministry of Science and Technology, Government of India, works for the cause of science and not engaged in any commercial activity. (iii) अ तद श य परर ह, ब म और अन य स थ य स ओ क न ए श ल क क न त ग तव य पर स म न तररत कर क न ए आ श यक ह, ज स दक म ल य न ध रण फ म म न र द ष ट ह The charges for inland transportation, insurance and other local services required for delivering the goods at the desired destination as specified in the price schedule form. (iv) जह भ ग ह, अनधष ठ प, कम शन ग, प ज, कनल पक स त ओ, न स त ररत र ट, एएमस / स एमस, स इट क त य र और दकस भ प र स नगक स ओ सनहत प रनशक षण क गत, यदद क ई ह, क गत Wherever applicable, the cost towards the installation, commissioning, spares, optional items, extended warranty, AMC/CMC, site preparation and training including any incidental services, if any. (b) न द श म न र म त म क न ए /For Goods manufactured abroad form. Air/Sea. (i) म ल य अ स च क र प म न न र द ष ट अ स र एफओब (नशपम ट नमत ब दरग ह) पर उद ध त म क क मत The price of the goods, quoted on FOB (named port of shipment), as specified in the price schedule (ii) एयर / स गर द व र द प ट / ग तव य क न ए म क ब म और परर ह क न ए श ल क The charges for insurance and transportation of the goods to the port / place of destination both by (iii) एज स कम श प रभ र, यदद क ई ह The agency commission charges, if any. (iv) जह भ ग ह, स थ प क ददश म गत, कम शन ग, प ज, कनल पक स त ओ, न स त ररत र ट, एएमस / स एमस, स इट क त य र और दकस भ प र स नगक स ओ सनहत प रनशक षण, यदद क ई ह Wherever applicable, the cost towards the installation, commissioning, spares, optional items, extended warranty, AMC/CMC, site preparation and training including any incidental services, if any. 7.3 एफओब, एफस ए, स आईएफ, स आईप आदद क न यम क म ज द इ टर श च बस ऑफ क मस, प ररस द व र प रक नशत इ क टम क त म स स करण म न ध ररत न यम क अ स र न य नत रत दकय ज एग The terms FOB, FCA, CIF, CIP etc. shall be governed by the rules prescribed in the current edition of the Inco terms published by the International Chambers of Commerce, Paris. 7.4 जह प कक ग, अ षण, भ ड़, ब म परर त, कर आदद क क ई नजक र ह ह ऐस प रस त क अध र र प म ख ररज कर ददय ज एग Where there is no mention of packing, forwarding, freight, insurance changes, taxes etc. such offer shall be rejected as incomplete. Page 4 of 20

5 7.5 उद ध त म ल य अ ब ध अ नध क द र तय दकय ज एग और नभन न ह ह ग The price quoted shall remain fixed during the contract period and shall not vary. 7.6 सभ ट और आइटम स च बद ध ह च नहए और म ल य अ स च म अ ग स न ध ररत ह च नहए अगर क ई म ल य अ स च उ स त ओ क स च बद ध करत ह दक क मत क क मत ह ददख त ह, त उ क क मत अन य मद क क मत म श नम कर क न ए म ज ए ग म ल य अ स च म स च बद ध ह ह आइटम य ब क ब म श नम ह दकय ज एग All lots and items must be listed and priced separately in the Price Schedules. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items. Lots or items not listed in the Price Schedule shall be assumed to be not included in the bid. 7.7 अनधस च 51/96 स म श ल क क अ स र इस स स थ क स म श ल क ड य ट क भ गत स ट द गई ह ह दक 1 म च 2002 स भ रत सरक र अनधस च स ख य 51/96 क तहत क र दकए गए सभ आय त पर अनधस च 24/2002-स म क अ स र 5% तक एक न ज ञ प -म ल य स म श ल क ड य ट ग ई ह This Institute is exempted from payment of Customs Duty as per notification No.51/96 Customs. However from 1st March 2002 the Government of India has imposed an ad-valorem Customs Duty up to 5% vide Notification 24/2002 Customs on all imports covered under Notification No.51/ ब क म द र ए /Bid Currencies न द श द श स आप र त क न ए प र प रस त क म म म भ रत क भ तर आप र त क न ए प र प रस त क न ए क मत और भ रत म न नशष ट परर त य न द श म द र (क ब ओय स म उप ब ध) क न ए म ल य क उद ध त दकय ज एग Prices shall be quoted in Indian Rupees for offers received for supply within India and in specified convertible foreign currency only (as available in BOQ) in case of offers received for supply from foreign countries. 8. स म न य क र ई म क ई भ क मत त प ह दकय ज एग No price negotiation will be entertained in normal course of action. 9. क पय अप स त षज क प रदश प रम ण पत र क स थ, यदद क ई ह, भ रत य खर दद र क एक स च प रस त त कर Please furnish a list of Indian Purchasers with their satisfactory performance certificates, if any. 10. क पय बत ए दक क य आपक प स भ रत म क ई एज ट ह, उ क पत, उ क द व र द गई स क न रण और उन ह द य कम श क प रनतशत भ रत य एज ट क द य एज स कम श स पष ट र प स स क त ददय ज च नहए एज स कम श क भ रत य र पय म द य ह ग भ रत सरक र क त म एनक जम नत क प रनतब नधत स च म आ स त ओ क न ए भ रत य एज ट ड ज एस ए ड ड क स थ प ज क त ह च नहए Please indicate if you have any agents in India, their Address, the details of service rendered by them & the percentage of commission payable to them. Agency commission payable to the Indian Agent should be clearly indicated. The Agency commission would be payable only in Indian Rupees. The Indian agent should be registered with DGS &D for the items appearing in the restricted list of the current EXIM policy of the Government of India. 11. मद क प र षण क तर क स पष ट र प स ब म उल ख दकय ज च नहए The mode of dispatch of the items must be mentioned clearly in the Bid. 12. म म ग ज पर, न : श ल क और नब द नयत क आध र क न ए जम दकए ज ए ग Samples, if called for, shall be submitted free of charge and or no obligation basis. Page 5 of 20

6 13. अगर क रय आद श ददय ज ए त आप र त क अ नध क सख त स प ज च नहए The offered delivery period shall have to be strictly adhered to incase an order is placed. 14. द र क न ए ए ड ख ड: ग दर 0.5% प रनत स ह और अनधकतम कट त अ ब ध क क मत क 10% ह LD Clause for delays in supply and Installations: The applicable rate is 0.5% per week & maximum deduction is 10% of the contract price. 15. ईएसआई, आईट क न म ण / सर नस ग / रखरख क य / स थ प प रभ र इत य दद क म म म न यम क अ स र स दकय ज एग ESI, IT would be recovered as per rules in case of Fabrication/Servicing/Maintenance jobs/installation charges etc. 16. हम र ररक ड क न ए क पय अप प और ज एसट ए बर प रस त त कर Kindly furnish your PAN and GSTN Number in your Bid for our records. 17. ए ईएफट / आरट ज एस क म ध यम स आप र त कत ओ क भ गत दकय ज एग, क पय ए ईएफट / आरट ज एस भ गत क न ए अप ब क क न रण क स नचत कर Payment will be made to the suppliers by through NEFT/RTGS, please inform your Bank details for NEFT/RTGS Payment. 18. जह भ ग ह, ईएमड / प ब ज / अन म भ गत आदद क न ए ब क ग र ट, दकस भ र ष ट र यक त / अ स नचत ब क स जम क ज एग न द श ब क द व र ऐस ग र रटय क ज र ह क म म म, भ रत म नस थत दकस भ र ष ट र यक त य अ स नचत ब क द व र उस क प नष ट ह च नहए ब क ग र ट क प र र प क न ए जर र ह यदद क ई ह, अ र ध पर प र दकय ज सकत ह ग र ट कत ज र कर ब क क न दक द व र अ र ध दकय ज च नहए दक स ध सत य प क न ए एक प ज क त पत र (ए.नड.) क ग र ट क एक अप रनतब नधत ड नल क ट प रनतन नप खर द र क स ध एक क र पत र क स थ भ ज द, त दक इसक सत य प स न न त ह सक 1.1 Bank Guarantees for EMD/PBG/Advance Payment etc., in the Director CBRI Payable at Roorkee wherever applicable, shall be submitted from any nationalized/scheduled bank. In case of issue of such guarantees by a foreign bank, then the same should be confirmed by any Nationalized or scheduled bank located in India. The formats of bank guarantee required if any, may be obtained on request. The banks issuing the guarantees must be requested by the bidder to immediately send a unstamped duplicate copy of the guarantee by registered post (A.D) directly to the purchaser with a covering letter, to facilitate its verification.pbg shall be submitted Within 21 days of the receipt of notification of award/purchase order from the Purchaser, the successful Bidder shall furnish the performance security of 10% of order value, in the Performance Security Form provided in the Bid Document. 1.2 Failure of the successful bidder to accept the order shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security and call for new bids. 19. उत पन न ह सभ न द क मह न द शक, ज ञ न क और औद य नगक अ स ध पररषद, ई ददल द व र न य क त एकम त र मध यस थ क भ ज ज एग सभ स ट र ड़क क न य यक ष त र क अद त म ह ह ग All disputes arising out of this shall be referred to the sole arbitrator appointed by Director General, Council of Scientific & Industrial Research, and New Delhi. All suits shall be in the courts of Roorkee Jurisdiction only. 20. न न द शत (प म दद रत), यदद क ई ह, य अन यथ न न द क स थ भ ज त हम पर ब ध यक र ह ह ग Tender conditions (printed on the reverse), if any, or otherwise sent along with the tender shall not be binding on us. Page 6 of 20

7 21. उपर क त सभ न द श और हम र म क न यम और शत क अ प दकय ज च नहए अन यथ आपक अस क नत क न ए उत तरद य ह सकत ह All the above instructions and our standard terms and conditions must be complied failing which your offer may be liable for rejection. 22. ट: क पय अ त ट कर और तद स र अप ब सबनमट कर NOTE: Kindly note the followings and submit your bid accordingly अगर उद ध त स त ए क प रक नत श ह, त क पय क एफओब ग ट इ टर श एयरप ट / प क स आध र पर ब द, क य दक स ब आरआई म सस द क इम प ट नमत फ र ट फ र ड र क स ओ क उपय ग कर च हत ह भ रत म प रक श फ र ट म स न नमट ड, त दक आपक द व र क ग, म सस क तत परत क स कर द क इम प ट क आपक क ष त र म पररच न त अप नमत फ र ट फ र ड क म ध यम स आ श यक ह क न ए स ह द ज एग In case the items being quoted are perishable in nature, please quote only on FOB Gate Way International Airport / Ex-Works basis, since CBRI intends to utilize the services of the nominated Freight Forwarder of M/s. CWICK IMORT in India so that on hearing from you the readiness of the Cargo, M/s. CWICK Import would be advised for doing the needful through their nominated freight forwarder operating in your region अगर, उद धरण कम म त र य कम ज क ह, क पय क एक स- क स आध र पर उद ध त कर, त दक हम नशपम ट क न ए फ ड क स / ड एचए / ब ल य डट क स ओ क स ग न कर सक ज स ह नशपम ट त य र ह, आप क प ण न रण, ईम, ट फ और फ क स बर क स थ नशपम ट न रण क स थ स पक न रण प रद कर क आ श यकत ह त ह, नजसस दक त र त उठ ए और समनन त दकय ज सक In case, the quote is of low volume or low weight, please quote on Ex-Works basis only, so that we could engage the services of FEDEX / DHL/BLUE DART for shipment. As soon as the shipment is ready, you need to provide us the contact details with full address, , telephone and fax numbers along with the shipment details so that pick up could be arranged immediately and coordinated श त स त ओ क न ए स आईएफ क आध र पर उद ध त कर क आ श यकत क नस थनत म, आपक एयर ज क स थ प रत यक ष र प स क ग ब क कर क आ श यकत ह त दक स पष ट र प स ए.डब.ब. म ह डन ग स च क न र द ष ट कर सक और ए.डब.ब.. स ख य क स ब आरआई और म सस द क इम प ट क उ क स नचत कर सक, त दक हम म क न ष क स क न ए व य स थ कर सक On the event of necessity to quote on CIF basis for perishable items, then you need to book the cargo directly with the Airlines requesting them to clearly specify the handling information in the AWB and inform the AWB Number to CBRI and M/s. CWICK Import., so that we could arrange for clearance of the consignment. प त रत म पद ड/Eligibility Criteria: 22.4 ब द त ह द श ह ज स य क त र ष ट र / द श द व र प रनतब नधत ह ह ज क द व र न नषद ध ह The bidder is not from a country under sanction by United Nation/country which is prohibited by law ब द त ईम द र समझ त क न ए सहमत ह - उस क न ए कह ज त ह Bidder agrees for Integrity pact- if same is asked for ब द त दकस भ अन य क प क स थ दकस भ प रक र क अपर ध म श नम ह ह, ज भ रष ट च र न र ध नसद ध त पर असर ड सकत ह (इस स ब ध म ब द त क ख द क द व र ख स दकय ज ह ) Bidder is not involved in any transgressions with any other company that may impinge on the anticorruption principle. (a disclosure is to be made by the bidder in this respect) ब क धत म ग गय अ नध क अ स र ह ह The Bid validity is as per the asked period ब द र क अय ग य घ नषत दकय ह The bidder is not debarred. Page 7 of 20

8 22.9 ब द त न म त प र नधकरण फ म आ श यक प रद दकय ह The bidder has provided the necessary manufacturer authorization form. य ग यत प र त / Qualification Requirements 23. न न द कत यह प रदर श त कर क न ए दस त ज प रम ण प रस त त कर ग दक ब द त न म नन नखत ब द त ओ क प त रत म द ड और प -य ग यत क आ श यकत क प र करत ह The bidder shall furnish documentary evidence to demonstrate that the bidder satisfies the following bidders eligibility criteria and Pre-Qualification Requirement ब द त न म त य ड र / एज ट / प रनतन नध न श ष र प स न म त द व र प र नधक त ह च नहए, इस न न द क न ए न म त प र नधकरण प रपत र और न द श प रध च य क भ रत य एज ट क अ स र उ क ओर स उद ध त कर क न ए, यदद क ई ह नजस नडज इ, न र म त, पर क षण और आप र त क ह "तक क न नशष टत " म न र द ष ट प रक र क सम उपकरण (ओ ) एमएएफ तक क ब स ज ड़ ह च नहए इस तरह क उपकरण क ह न य श र ख / म ड म ह च नहए नजसम नडज इ म तम स ध र श नम ह ग ब ख क त र ख क अ स र कम स कम एक स क न ए म ड सफ स च म ह च नहए The Bidder should be a manufacturer or a dealer/agent/representative specifically authorized by the manufacturer to quote on their behalf for this tender as per manufacturer authorization form and Indian agents of foreign principals, if any who must have designed, manufactured, tested and supplied the equipment(s) similar to the type specified in the Technical Specification. The MAF must be enclosed with the technical bid. Such equipments must be of the most recent series/models incorporating the latest improvements in design. The models should be in successful operation for at least one year as on date of Bid Opening स समथ स न ध ओ क न रण ज दक स समथ न रण फ म म र ट अ नध क ब द प रस त त दकय ज च नहए ब द त क प स एक समथ स स न ध ह च नहए और स क न ए क कर क 48 घ ट क भ तर नसस टम म उपनस थत ह क नस थनत म ह च नहए Details of service support facilities that would be provided after the warranty period should be submitted in the Service Support Details Form. The bidder must have one support service facility at NCR/Dehradun/Roorkee and should be in a position to attend to the system within 48 hours of lodging a call for service ब द त भ रत म क र ब र ह कर पर, ब द त / भ रत म एक एज ट द व र प रनतन नधत दकय ज एग ( सफ ह पर), ज आप र त कत क और स अ ब ध /क रय आद श क शत क अ स र, रखरख, मरम मत और स प यर प र टस क प र कर म सक षम ह ग In the case of a Bidder not doing business in India, the Bidder is/or will be (if successful) represented by an Agent in India who shall be equipped and able to carry out the Supplier s maintenance, repairs and spare parts, stocking obligations prescribed by the conditions of the contract/purchase order ब द त, र ट अ नध क द र उपकरण, अ प रय ग स फ ट यर, यदद क ई ह, रखरख क ग त रनहत क य क न ए प ण नजम म द र हण कर ग और र ट अ नध क ब द आ श यक रखरख स ए प रद कर ग यदद आ श यक ह The Bidder will assume total responsibility for the fault-free operation of equipment, application software, if any, and maintenance during the warranty period and provide necessary maintenance services after warranty period if required ब कत ज उपर क त म द ड क प र करत ह, उन ह अय ग य घ नषत कर ददय ज त ह, यदद य ग यत क आ श यकत क प रम ण म प रस त त फ म, बय और स ग नक म ग त य झ ठ प रनत द ब त ह य खर ब प रदश क ररक ड रखत ह, त अ ब ध क ठ क स प र ह दकय ज सकत ह प र ह म द र य न त त य न फ त आदद Bidders who meet the criteria given above are subject to be disqualified, if they have made untrue or false representation in the forms, statements and attachments submitted in proof of the qualification requirements or have a record of poor performance, not properly completing the contract, inordinate delays in completion or financial failure, etc. Page 8 of 20

9 26.6 ब द त क ज एसट ए क ध दस त ज प रम ण और आईकर प ज करण (प ) क ब य र प रस त त कर च नहए Bidder should submit valid documentary proof of GSTN and the details of income tax registration (PAN) खर द र द व र प ज क त आप र त कत ओ क स च स अस थ य र प स न नबत य हट ददय गय ब कत य म त र य / द श व य पक खर द स प रनतब नधत पर ब ग क प रदक रय म भ ग द र क न ए अय ग य ह ग The bidders who have been temporarily suspended or removed from the list of registered suppliers by the purchaser or banned from Ministry/country wide procurement shall be ineligible for participation in the bidding process ब द त क ब आईएफआर (औद य नगक और न त त य प र च ब ड ) य दकस ध न क स स थ द व र दद न य घ नषत ह दकय ह The Bidder should not have been referred to BIFR (Board for Industrial & Financial Reconstruction) or declared bankrupt by any statutory body य त न द श प रध ध य पक य न द श प रम ख क ओर स भ रत य एज ट स ध एक न न द म ब ग सकत ह, दक द ह ह दक, भ रत य एज ट क प शकश क उ क प र च य स प र नधकरण पत र क स थ भ ह च नहए इसक अ, न न द प रण क पन त रत ब ए रख क न ए एक भ रत य एज ट एक न न द म द अ ग-अ ग न द श नप र नसप क प रनतन नधत ह कर सकत ब द त क खर द र क शत और शत स सहमत ह च नहए Either the Indian Agent on behalf of the foreign principal or the foreign principal directly could bid in a tender but not both. However, the offer of the Indian Agent should also accompany the authorization letter from their principal. Further, to maintain sanctity of tendering system one Indian agent cannot represent two different foreign principals in one tender. The bidder should agree to the terms and condition of the buyers न द श ब द त ओ क अप न द श प र च य य सहय नगय क ख स कर क न ए भ रत और भ रत य ब द त क एज ट और प रनतन नध क म और पत क ख स कर Foreign bidders to disclose the name and address of agent and representative in India and Indian bidder to disclose their foreign principal or associates स य क त उपक रम, क स र ट यम य स घ स ब न य, जब तक ब प रस त त कर क नतनथ स पह ब ई और प ज क त ह Bids from Joint Ventures, Consortium or Associations so long as they are formed and registered prior to the bid submission date न क र त क उपर क त प -य ग यत शत क प र कर ह ग प -य ग यत शत क प र कर न क र त ओ क तक क ब क म ल य क क न नध त गरठत तक क म ल य क सनमनत द व र दकय ज एग प त रत क प र ह कर न क र त ओ क ब - ऊपर द गई म पद ड और प य ग यत आ श यकत ओ क स नक ष र प स ख ररज कर ददय ज एग दकस भ पररनस थनत म उपर क त दस त ज म स दकस भ प रस त त कर क न ए अभ य द पर न च र ह दकय ज एग The vendor must fulfil the above pre-qualification conditions. Technical bid of vendors fulfilling the prequalification conditions will only be evaluated by the duly constituted technical evaluation committee. Bid of vendors not fulfilling the Eligibility Criteria and Pre Qualification requirements given above will be summarily rejected. Undertaking for subsequent submission of any of the above documents will not be entertained under any circumstances WARRANTY: The equipment/instrument must be warrantee for a period of at least one year, if not specifically mentioned otherwise in the specifications sheet, from the date of its satisfactory installation/commissioning against all manufacturing defects. If the equipment is found defective during this period the whole equipment or part thereof will have to be replaced/repaired by the supplier free of cost at the lab. or at site of the supplier for which to and fro expenses will be borne by the supplier. However, if the items are warranted for a period of more than one year, it may be specifically mentioned in the quotation. Page 9 of 20

10 26.13 Payment: (A) For Indigenous Suppliers: Payment shall be made by the Purchaser against delivery, inspection, successful installation, Commissioning and acceptance of the equipment at CBRI in good condition and to the entire satisfaction of the Purchaser (B) For Foreign Suppliers : Payment shall be made by a Letter of Credit/FDD/Telegraphic Transfer. (C) In case of payment through L/C, bank charges outside India shall be borne by supplier & inside India the same shall be borne by purchaser. Note: For any ambiguity in interpretation then English Version shall hold good. PREPARATION OF BIDS 1) Bidder should take into account any corrigendum published on the tender document before submitting their bids. 2) Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid. 3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned document. 4) To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use My Space or Other Important Documents area available to them to upload such documents. These documents may be directly submitted from the My Space area while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in the time required for bid submission process. Note: My Documents space is only a repository given to the Bidders to ease the uploading process. If Bidder has uploaded his Documents in My Documents space, this does not automatically ensure these Documents being part of Technical Bid. Two Bid System : Under Two-Bid system, the techno-commercial un-priced bid (technical bid) will be opened first and will be evaluated by the Technical Sub-committee (TSC) of the Technical & Purchase Committee (T&PC) with respect to the qualification criteria and the technical specifications as spelt out in the tender. The committee doing the evaluation will also draw a Technical Comparative Chart. The techno commercial bid shall include EMD, Detailed Specifications, International Standards (BIS / INTERNATIONAL), Catalogues, List of users & Technical Details, Technical Compliance Sheet, Operating Parameters, Pre-Installation Requirements, Page 10 of 20

11 payment terms, warranty etc. The tender meeting the qualification criteria and technical specifications will be short listed for financial evaluation. Then, the Price Bid of the short listed parties will be opened and evaluated for lowest responsive offer. Cost break up indicating the applicable prices for each component of the equipment like price of the goods, costs for installation and commissioning, training should be mentioned in the Price Bid. SUBMISSION OF BIDS 1) Bidder should log into the site well in advance for bid submission so that they can upload the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues. 2) The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document. 3) Bidder has to select the payment option as offline to pay the tender fee / EMD as applicable and enter details of the instrument. 4) Bidder should prepare the EMD/Bid Security as per the instructions specified in the tender document and attach a scanned copy of the same in the technical bid of the tender document. The original instrument should be posted/couriered/handed over to the tender issuing authority. In case the original instrument is not received before the date of opening of the bid, the uploaded bid shall be rejected. 5) Bidders are requested to note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. If the price bid has been given as a standard BoQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BoQ file, open it and complete the coloured (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected. 6) The server time (which is displayed on the bidders dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission. 7) Kindly add scanned PDF of all relevant documents in a single PDF file of compliance sheet. ASSISTANCE TO BIDDERS 1) Any queries relating to the tender document and the terms and conditions contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender. 2) Any queries relating to the process of online bid submission or queries relating to CPPP Portal in general may be directed to the 24x7 CPPP Portal Helpdesk. Page 11 of 20

12 3) Tenderer is advised to follow the instructions provided in the Instructions to the Tenderer for the e- submission of the bids online through the Central Public Procurement Portal for e Procurement at Page 12 of 20

13 FORMS TO BE FILLED AND SUBMITTED WITH THE BIDS COMPLIANCE STATEMENTS: a. Bidders must furnish a Compliance Statement of each and every required Specification of our tender in the format given below. The deviations, if any, from the tendered specifications should be clearly brought out in the statement. Technical literature/leaflet showing the compliance of the specification may also be attached with the quotation. b. Similarly, the Compliance Statement/questionnaire for Terms & Conditions of the tender may be furnished, as per the enclosed format, along with quotation (with technocommercial bid in case of two bid tender system). c. The firms are advised to submit both the compliance statements essentially along with their quotation failing which their offer may not be considered. FORMAT OF COMPLIANCE STATEMENT OF SPECIFICATIONS S. Name of Specifications of Compliance Deviation, if any, to be Whether the N. specifications/ quoted Model/Item Whether indicated in unambiguous compliance / part / YES Or terms deviation is Accessories of NO clearly tender enquiry If yes mentioned in indicate the technical leaflet/ page no of literature the Technical Literature FORMAT/QUESTIONNAIR FOR COMPLIANCE OF TERMS & CONDITIONS Tender No. Due Date: NOTE: 1. Quotation will not be considered without submission of this format. 2. If a particular question is not at all applicable please write NA in compliance part in Col. No. 4 below. 3. Kindly see the relevant terms & conditions of the tender document as mentioned in Col. No. 3 in each question before replying to the questions mentioned in Col. 2 below). Quotation Ref. No. Date 01 Name of the Item (Equipment / System etc.) 02 Main Item Model NUMBER 03 Delivery Time (Weeks/Months) 04 Warranty (Months/Years) 05 Validity of Quotation (Days/Months) 06 Product Import Code * ( ITC HS Code of the item / main item) (Please consult any Export / Import / Customs Agent or ITC Handbook) 07 Country of Origin (product) 08 Port(s) of Shipment Page 13 of 20

14 CHECKLIST CHECKLIST CHECKLIST 01 Following Things Are Mentioned On The Main (Outer) Envelope Item Name CBRI Reference No. Last Date For Submission Of Tender Date Of Opening Of Tender Firm s Name & Address 02 EMD is Enclosed (with Technical Bid Envelope In Case Of Two Bid) 03 Only Relevant Documents (Technical Brochures/Leaflets Etc.) Required In Support Of The Quoted Item Have Been Enclosed. No Irrelevant Papers like ITCC, User Recommendations, and Order Copies etc. Have Been Enclosed Unless Specifically Asked For 04 Quotation Have Been Duly Signed And Stamped By the Authorized & Competent Person. All Cuttings/Over Writings Have Been Duly Checked, Initialled And Stamped. (If Applicable) 05 In Case of Two Bid, Single Combined Quote Has Not Been Submitted OR Price Bid Has Not Been Enclosed In The Envelope Marked Technical Bid 06 In Case of Two Bid Tender This Page Will Be Enclosed With The Price Bid We have read and understood the tender terms and conditions. The undersigned is competent to sign the tender document including this page on behalf of the quoting firm. Signatures of the authorized signatory Name of the signatory Designation Name & Seal of the quoting party Dated: 1 Name of Bidder Page 14 of 20

15 Bid Security Declaration Form (On Company Letter Head) I/We do hereby accept that if I/we withdraw or modify mine/our bids during the period of validity, or if on awarding the contract, I/we fail to sign the contract, or to submit a performance security before the deadline defined in the request for bids document, I/we shall be suspended for the period of one year from the date of opening of the bid from being eligible to submit Bids for any contract with your esteemed organization i.e CSIR-CBRI, Roorkee. (Name and Designation of the Signatory with seal thereof.) Date: Place: Page 15 of 20

16 MANUFACTURERS' AUTHORIZATION FORM No. Dated The Director, Central Building Research Institute, Roorkee (U.A.) India Dear Sir: We who are established and reputed manufacturers of having factories at (address of factory) do hereby authorize M/s (Name and address of Agent) to submit a bid, negotiate and receive the order from you against your tender enquiry and or execute the contract. No company or firm or individual other than M/s contract in regard to this business. is authorized to bid, and conclude the We hereby extend our full guarantee and warranty as per Clause 15 of the General Conditions of Contract and Clause of the Special Conditions of Contract for the goods and services offered by the above firm. Yours faithfully, (Name) (Name of manufacturers) Note: This letter of authority should be on the letterhead of the manufacturer and should be signed by a person competent and having the power of attorney to bind the manufacturer. It should be included by the Bidder in its techno-commercial unpriced bid. Page 16 of 20

17 PERFORMANCE SECURITY FORM The Director, Central Building Research Institute, Roorkee (U.A.) India WHEREAS... (Name of Supplier) Hereinafter called "the Supplier" has undertaken, in pursuance of Contract no... dated, to supply......(description of Goods and Services) hereinafter called "the Contract". AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with the Supplier's performance obligations in accordance with the Contract. AND WHEREAS we have agreed to give the Supplier a Guarantee: THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of (Amount of the Guarantee in Words and Figures) and we undertake to pay you, upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument, any sum or sums within the limit of... (Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the...day of Signature and Seal of Guarantors Date (Complete Address/Contact Details with Tel./Fax/ etc) Page 17 of 20

18 PRICE SCHEDULE FOR GOODS BEING OFFERED FROM ABROAD (Bidder should quote in this format however, if quoted in different format; all parameters given below should be covered) Tender Enquiry No. and Date: Quotation No: Date Quotation Valid Up to: Country of Origin: Currency:. S.NO Description Of Item Quantity UNIT Rate Amount 1 Item name (Catalogue, Part/Model No. and specifications) 2 Essential Accessories (if any) 3 Essential Spares/Consumables (if any) 4 Installation, Commissioning and Training Charges Total Ex-Works Price (-) LESS: Discount % (if any) Total Ex-Works Price after Discount (-) LESS: Agency Commission % (if any) Net Ex-Works Price (+) Packing & Forwarding Charges (+) Inland Freight Charges (INCO TERM): FOB / FCA International Airport, Country Price (+) Freight upto New Delhi (India) & Insurance Charges CIF / CIP New Delhi (India) Price Note: Optional Items if any, shall be quoted separately Charges for Annual Maintenance Contract Comprehensive Non-Comprehensive Ist Year 2 nd Year 3 rd Year Approximate Weight of the Consignment Approximate Dimensions of the Consignment Mode of Shipment (BY AIR / SEA) Delivery Schedule (Delivery Period shall count from ) Time Frame required for conducting Installation & commissioning of the equipment, Acceptance Test, Training, etc. Port of Shipment Port of destination Final Destination Warranty Payment Term (Please refer to our Payment terms) CSIR-CBRI ROORKEE, India (Signature and Seal Of Authorised Person) Page 18 of 20

19 PRICE SCHEDULE FOR GOODS BEING OFFERED FROM INDIA (Bidder should quote in this format however, if quoted in different format; all parameters given below should be covered) Tender Enquiry No. and Date: Quotation No: Date Quotation Valid Up to: S.NO Description Of Item Quantity UNIT Rate Amount 1 Item name (Catalogue, Part/Model No. and specifications) 2 Essential Accessories (if any) 3 Essential Spares/Consumables (if any) 4 Installation, Commissioning and Training Charges Total Ex-Works Price (-) LESS: Discount % (if any) Total Ex-Works Price after Discount (+) Packing & Forwarding Charges (+) Transportation Charges FOR, CSIR-CBRI, Roorkee, Price Tax %(GST) Grand Total Note: Optional Items if any, shall be quoted separately Charges for Annual Maintenance Contract Comprehensive Non-Comprehensive Ist Year 2 nd Year 3 rd Year Approximate Weight of the Consignment Approximate Dimensions of the Consignment Mode of Shipment (BY AIR / Rail/Road) Delivery Schedule (Delivery Period shall count from ) Time Frame required for conducting Installation & commissioning of the equipment, Acceptance Test, Training, etc. Warranty Payment Term (Please refer to our Payment terms) (Signature and Seal of Authorised Person) Page 19 of 20

20 FOR ANY CLARIFICATIONS PLEASE CONTACT: Ajay Kumar Sharma Stores & Purchase Officer Central Building Research Institute, Roorkee (Uttarakhand) INDIA Ph: , Page 20 of 20