Microsoft Word - vp 12194

प्रतिलिपि

1 प म म य र लव जबलप र म डल न वद प ****** म ल/ए स स/प स जर ग ड़य म व.प.(23 टन),एस.एल.आर.ड (5 टन) एव एस.एल.आर.(4 टन) क प च वष क लए प (lease) पर द न न वद स चन म क - 61/2016 दन क : न वद ख लन क तथ एव समय : :30 बज 1 Signature of tenderer

2 प म म य र लव व ण य न वद स चन म क 61/2016 दन क जबलप र म डल जबल/व /127/ट डर स ल/ल ज ग/व प /एस.ए.एल.आर./16 दन क व र म डल व ण य ब धक, प म म य र ल, जबलप र, र भ रत स घ क र प त क ओर स एव उनक लय, प ज क त ल ज ह डर स न न ल खत म ल/ए स स/प स जर ग ड़य म व.प.(23 टन), एस.एल.आर.ड (5 टन) एव एस.एल.आर. (4 टन) क प च वष क लए प (lease) पर द न क लए न वद य आम त क ज त ह I प ज क त न वद कत र न वद प क स थ न च दय अन स र बय न र श स ल न करन ह ग I न वद प, नयम एव शत क स थ व गत प स न न ल खत र श क भ गत न पर म डल र ल ब धक (व ण य), प म म य र ल, जबलप र क क य लय स कय ज सकत ह I ल ज थ न न वद प क म य (`) बय न र श (ब क ट Sr.DFM, WCR, Jabalpur क न म द य ह ) ¼`) 1 SLRD / 1 SLR 1000/ /- 1VP 2000/ /- न वद स चन, न वद प, शत एव नयम क ववरण व ब स ईट स ड उनल ड क ज सकत ह I ड उन ल ड कय गए न वद प क स थ उपर दश ई गय न वद प क क मत क ब क ट ज क Sr.DFM, WCR, Jabalpur क न म द य ह, स ल न करन ह ग I न वद फ म ब चन क अ तम त थ एव समय :00 बज तक भर ह य न वद फ म जम करन क त थ एव समय :00 बज तक न वद ख लन क तथ एव समय :30 बज एस.एल.आर/एस.एल.आर.ड आ.म. (`) त प ग ड स ग ड क न म उपल ध थ न SLRD(5 टन) SLR(4 टन) उपल धत क दन जबलप र-ह वड़ श प ज ए स स 1 SLRD 23526/- - त दन जबलप र-ह. नज़ म न मह क शल ए स स 1 SLRD, 1 SLR 13409/ /- त दन जबलप र-लखनऊ च क ट ए स स F SLR /- त दन जबलप र-इ द र ए स स 1 SLRD, 1 SLR 8203/- 6562/- त दन जबलप र-ज म तव ए स स 1 SLRD, 1 SLR 29415/ /- म गल जबलप र-स मन थ ए स स 1 SLRD, 1 SLR 30030/ /- स म/श न जबलप र-स मन थ ए स स 1 SLRD, 1 SLR 18604/ /- म गल/ब /ग /श /र व जबलप र-इ द र ए स स 1 SLRD, 1 SLR 16070/ /- स म/ग /श जबलप र-अजम र ए स स 1 SLRD, 1 SLR 7139/- 5711/- त दन जबलप र-हब बग ज ए स स R SLR /- त दन जबलप र-अमर वत ए स स 1 SLRD, 1 SLR 5172/- 4137/- त दन जबलप र-र व इ टर सट ए स स F SLR /- त दन जबलप र-ह. नज़ म न स पक त ए स स 1 SLRD, 1 SLR 12793/ /- ब /श /र व जबलप र-ह. नज़ म न ए स स 1 SLRD, 1 SLR 12793/ /- त दन जबलप र- स गर ल इ टर सट ए स स F SLR /- त दन र व -जबलप र ए स स F SLR /- त दन र व -हब बग ज ए स स F1, F2,R /- त दन र व - चर मर प स जर 1 SLRD, 1 SLR 3291/- 2633/- त दन र व -जबलप र प स जर 1 SLRD, 1 SLR 4678/- 3742/- त दन र व -आन द वह र F,R /- त दन र व -न गप र ए स स F SLR /- ब र व -इ द र ए स स 1 SLRD, 1 SLR 5772/- 4617/- ब /श न/र व कटन -भ स वल प सजर F1, F2,R /- त दन कटन -च पन प स जर F1, F2,R /- त दन 2 Signature of tenderer

3 51602 कटन -ब न प स जर F1, F2-6044/- त दन कटन - चर मर प स जर 1 SLRD, 1 SLR 4922/- 3938/- त दन कटन -ब न प स जर F,R /- त दन कटन -च पन प स जर 1 SLRD, 1 SLR 8584/- 6867/- त दन दम ह-भ प ल र यर न ए स स R /- त दन क.एम.ज ड.-क ट प स जर 1 SLRD, 1 SLR 12468/- 9974/- त दन F1 = आग क एस.एल.आर. क थम क प ट म ट (4 टन मत ), F2 = आग क एस.एल.आर. क त य क प ट म ट (4 टन मत ), R =प छ क एस.एल.आर. क एक क प ट म ट (4 टन मत ) व.प. ग ड स ग ड क न म कह स कह तक उपल धत क दन आ.म. (`) त र ऊ ड प 12194/12193 जबलप र-यशव तप र ए स स जबलप र यशव तप र जबलप र स श न, यशव तप र स - र व / /15117 जबलप र- म ड आड ह ए स स जबलप र म ड आड ह जबलप र स र व, म ड आड ह स श न 52157/ /15205 जबलप र-लखनऊ ए स स जबलप र लखनऊ जबलप र एव लखनऊ स त दन 88241/ /11702 जबलप र-इ द र इ टर सट जबलप र स स म,ग,श जबलप र इ द र ए स स इ द र स स म,ग,र व / /11704 र व - इ द र इ टर सट र व स ब,श न,र व र व इ द र ए स स इ द र स म गल,श,श न 79647/- ल ज ह डर र न वद म भ ग ल न क प त ह त म डल क य लय स ज र प ज यन म ण प क त ल प स ल न करन ह ग I ण अन स र आव यक व ष क टन ओवर न न क र स ह - A ण (व प /एस.एल.आर.) - ` 02 कर ड़, B ण (एस.एल.आर.) - ` 50 ल ख उ ल खत व ष क टन ओवर क म ण प क प म गत व य वष ( ) क च ट डएक उ ट ट र ऑ डट ड ब ल स श ट एव ल भ-ह न ख त तथ व ध स व स ट स र ज शन न बर म ण प य स स ट स र ज शन न बर/ टन न बर म ण प न वद प क स थ स ल न करन अ नव य ह ग I नध रत आर त म य स कम म य पर ऑफर व क र नह कय ज य ग I ठ क स च लन क द र न थम त न वष म ल ज भ ड़ म कस क र क बढ़ र नह ह ग पर त च थ एव प चव वष क द र न ल ज भ ड़ म पछल वष (immediate preceding year) क ल ज भ ड़ स 10 तशत क बढ़ र क ज य ग I जन ग ड़य म SLRD एव SLR क च ह त थ न उपल ध ह उन ग ड़य म SLRD /SLR क च ग ड़ क अगल य पछल लग ज क प ट म ट क प म अट च ह सकत ह, ल ज ह डर र इसक थ त क अन स र ल ड ग ह त त य र रहन ह ग I य द 5 टन SLRD क थ न पर 4 टन SLR उपल ध ह त ह त ल ज ह डर र 4 टन म ल ह ल ड करन क अन म त ह ग एव 4 टन ह त ह ल ज भ ड़ वस ल कय ज एग i 1 अ त र टन ह त जम र श क अगल प म सम य जत कय ज एग I इस थ त म कस क र क द व व क र नह ह ग I य द 4 टन SLR क थ न पर 5 टन SLRD उपल ध ह त ह त ल ज ह डर क 5 टन क ल ज भ ड़ जम कर 5 टन म ल ल ड करन क अन म त ह ग पर त इस ह त उस 1 अ त र टन क ल ज भ ड़ जम करन ह ग अ यथ ल ज ह डर र 4 टन म ल ह ल ड कय ज न च हए Iय द अ त र 1 टन क ल ज भ ड़ ल ड ग क दन जम कय ज त ह त उस पर 5% क सरच ज द य नह ह ग I ल ज ह डर र न वद म भर गय एक म त ल ज कर य पर 2% वक स श क अ त र प म द य ह ग I ल ज ह डर र नध रत दर एव शत क अध न नयम न स र स व कर क भ गत न करन ह ग I ग ड /05 जबलप र-लखनऊ च क ट ए स स म लखनऊ ट शन पर लद न/उतर न क क य ल टफ म पर ग ड क ठहर व क समय क स म क अ दर ह करन ह ग I ग ड /02 जबलप र-इ द र एव 11702/03 र व -इ द र ए स स ग ड़य म ल ज ठ क क ग ड क मह ट शन तक व त रत ह न क प त, मह ट शन तक ल ज ठ क क बढ न ह त अन प तक भ ड़ क आध र पर त य र ह न ह ग I सशत ऑफर व क र नह कय ज य ग I अप ण प स भर गय / अध र न वद प पर वच र नह कय ज य ग I य द न वद ख लन क दन अवक श क दन ह त न वद अगल क य लय न दवस म नयत समय पर ख ल ज य ग I र ल श सन क बन क ई क रण बत य इस व क नर त करन एव न वद ओ पर आग क क य व ह पर र क लग न क अ धक र स र त ह ग I क त म डल र ल ब धक (व ण य) प म म य र ल, जबलप र 3 Signature of tenderer

4 TENDER FORM ( 23 Tonnes Parcel Van) From: (Complete name & address of the tenderer) Affix the latest passport size photograph of the tenderer To The President Of India Acting through- Senior Divisional Commercial Manager, DRM s Office, Jabalpur Division, West Central Railway, Jabalpur (M.P.) Sub:- Tender Notification No..../... Dated:.. With reference to the above tender notice issued by Sr. Divisional Commercial Manager, West Central Railway, Jabalpur, calling for tenders for leasing of out VP round trip basis in Mail express trains. I/We hereby offer the following: 1. Name of the party with Complete address & Tel. No : a. Registration No. :.. b. Service Tax Registration number or Sales Tax registration number/tin :.. 3. Train No. :.. 4. Stations between which consignments will be carried (on round trip basis) to and return 5. (a) Whether Loading/Unloading required at enroute stations (provided the scheduled halt is 10 minutes or more) for M/express trains (b) Rate offered for 23 tons VP per round trip : : Yes / No. `..(in figures). Rupees..(in words) 4 Signature of tenderer

5 6. Number of days lease required (out of days of service/lease available in a week). 6.a Name of days on which leaseholder wants to operate the lease. (if leaseholder does not want to operate the lease contract on all the days of service/lease available) 7. Number of days leave required during a year.(@ one leave after 30 operations i.e. maximum 12 leave during a year) 8. Intermediate loading / unloading facility (Name of the intermediate stations where tenderer wants to carry out loading/unloading) 9. Lease period : 5 years 10. Details of Earnest Money deposit : (in form of DD or Bankers cheque only) Separate Earnest money for each 4 ton compartment should be submitted Train No. Amount DD/Bankers Cheques No Date Drawn on Bank : 11. Present business & experience if any, in the cargo/ transport field 12 I/We agree to keep this tender open for acceptance for a period of 90 days from the date of opening of the tenders and extend the validity period beyond 90 days from time to time as and when required. 13. This tender is submitted on the understanding that if it is accepted, I/We shall within 15 days from the date of intimation of acceptance of the tender by the Railway administration:- i) Execute the agreement in the form prescribed, with or without modifications to those set out in the draft agreement, and ii) iii)..... Take up the leasing of parcel space as prescribed in the Agreement. Leaseholder shall be required to commence the loading within a period of 15 days, failing which the contract will be terminated and Earnest Money / Security Deposit will be forfeited. 14. The Earnest Money deposit shall be liable for forfeiture without prejudice to any other rights or remedies, if : (a) The tenderer fails to execute the contract documents within the stipulated period after the receipt of advice of acceptance letter issued by Railways. 5 Signature of tenderer

6 (b)the tenderer fails to commence the contract within the stipulated period from the receipt of awarding letter. (c)withdrawal of the offer by the tenderer before finalizing the leasing process by Railways. 15. Details of Cost of Tender forms: Train No. Amount Money Receipt No/Bankers cheque/dd No Issue Date Drawn on Bank I/We have read carefully and understood the conditions of Leasing of VP on round trip basis of Mail Express trains through the newspaper advertisement and Tender documents and will strictly abide by these conditions. Place: Date: (Signature of tenderer) Name:- 6 Signature of tenderer

7 Annexure- A Instructions to tenderers 1. Tender shall be submitted in the prescribed form only, failing which it will not be considered. 2 Tender by firms will be in the firm s name signed on behalf of the firm by the authorized person. 3. Any person or cargo operator or transporter having Indian citizenship, or any agency or company registered in India is eligible to participate in leasing tenders. 4. The applicant must be a registered lease holder of A category on Jabalpur division or on the division of destination station of the train. 5. Financial Offer for leased space:- a. The amount offered by the tenderer towards freight should be legibly written in ink in figures and in words. Offer(s) received below the prescribed reserve price will not be accepted. b. There would be no escalation during the first three years in lumpsum leased freight. An annual escalation of lumpsum freight at the rate of 10% per annum on the lumpsum leased freight of the immediate preceding year shall be applicable from the fourth year onwards. 6. Tenderers may give offers for less No. of days than the No. of days specified in the tender notification in a week for lease. The days mentioned should be in terms of No. of days per week and consistency & uniformity should be followed throughout contract period of 05 years i.e. offers may be given weekly/bi-weekly/ tri weekly and so on and will be followed uniformly over contract period. Inconsistent or un-uniform offers such as different no. days in a week or different rates for different periods will be rejected summarily. Highest bid in such cases will be determined on the basis of total annual value of contract (amount offered by the tenderer x number of days). 7. Days of loading from each end will be decided by Railways as per operational feasibility and other factors, however, leaseholder may give their choice, which will be.considered while taking decision. Railway s decision in this regard shall be final and binding upon the leaseholder.. 8. Date of commencement of lease/loading/attachment of Parcel Van will be notified by the Railway Administration, however, leaseholder may advise a tentative date on which they want to start lease operation, which may be considered while taking decision. Railways s decision in this regard shall be final and binding upon the leaseholder. 9. Tenders containing erasures or alteration without proper attestations or with omission of such attestation are liable to be rejected. Submission of the tender form 10. Tenders by telegrams/fax will not be considered. 11. Each tender must be accompanied by the following: a. Tender in the prescribed format. b. Demand Draft for the Earnest Money deposit. c. Copy of Registration Certificate. 7 Signature of tenderer

8 d. Copy of Service Tax Registration number or Sales Tax registration number/tin e. Copy of the Terms and conditions duly signed. (To be signed on each page). 12. The tenderer shall be required to give following declarations (i) Whether the tenderer is already registered leaseholder in any Zonal railway/division, if so, details thereof. Yes No (ii) Whether their registration has been cancelled by any Zonal railway/division, if so, details thereof. Yes No (iii) Whether they have been debarred for fresh registration by any Zonal railway/division, if so, details thereof. Yes No (iv) Whether any punitive action has been taken by any of the any Zonal (v) railway/division, if so, details thereof. Yes No Whether any Railway s due are pending against them at any Zonal railway/division, if so, details thereof. Yes No 13. If any information / declaration made by the leaseholder is found false at any stage before or after award of contract or deliberately defraud with the Railway, his registration will be cancelled and registration fee will be forfeited. In addition to forfeiture of registration fee, all his existing leasing contract being operated from the division would also be cancelled. 14. Tenders submitted without complying the tender requirements will be disqualified and will not be considered. 15. The tenderer, while submitting tender, shall be required to furnish the information in respect to the item no. 6 to 8 of the tender form, failing which his tender will not be considered. 16. The tenders in a sealed cover may be sent by registered post with acknowledgement due to the Sr. Divisional Commercial Manager, Jabalpur Division, West Central Railway, Jabalpur, duly superscripted as Tender for Leasing of VP by Train No Train Name on round trip basis, the sealed cover should reach on or before schedule time & date of submission of tender form, mentioned in the tender notification. Railway administration is not responsible for any postal delays. 17. Sealed tenders can be dropped in the tender box kept in the office of Divisional Railway Manager (Commercial), Jabalpur division West Central Railway, Jabalpur before time & date of submission of tender form mentioned in the tender notification. 18. Late Tenders (received after closure of the tender box) will not be accepted or considered. Opening of the tender 19. The tenders received shall be opened in the presence of such of the tenderers or their representatives, who may like to be present, at hrs. on last date of 8 Signature of tenderer

9 receipt of tenders as mentioned in the tender notification and where practicable the names of tenderers and the rates tendered by them will be read out. Validity of the tenders 20. The tender offer is valid for a period of 90 days from the date of opening of the tenders. The Railway Administration reserves the right to seek the extension for the validity of tenders at its discretion, if necessary. Further the Railway Administration reserves to itself the right to accept/negotiate with the tenderer(s). 21. The Railway Administration reserves the right, to reject the tender without assigning any reason and is not bound to accept the highest bid only. If the tenderer withdraws his offer before the Railway Administration accepts or rejects the same or before 90 days from the submission of the tender whichever is earlier, the earnest money deposit amount will be forfeited. 22. ACCEPTANCE OF TENDER 22.1 The Rly. Administration may accept/reject, a tender for a part of the lease space offered, reject any tender without assigning any reason and may not accept the highest or any tender Acceptance of tender will be communicated by a formal acceptance letter (by registered post) directly to the contractor, which may be deemed to conclude the tender award procedure. 23. EARNEST MONEY DEPOSIT: a). The tenderer shall deposit Earnest Money through Bank Draft/Bankers Cheque drawn in favour of Sr.DFM, WCR, Jabalpur and enclose along with the tender application. Parcel space VP on round trip basis Earnest Money ` 4,00,000/- (Rupeess Four Lakhs Only) b) The Earnest Money Deposit of unsuccessful tenderers will be refunded after the completion of the tender formalities. c) Earnest money of successful tenderer may be adjusted against Security deposit, if bidder so requests. 9 Signature of tenderer

10 24. SECURITY DEPOSIT: (a) Security Deposit specified for operating lease of VP is as given below: Parcel Space to be leased out Minimum Amount Security Deposit/ Performance Guarantee Mode of Security deposit VP on round trip basis ` 4,00,000/- Amount equivalent to 10 % of annual contractual value as per lumpsum leased freight (accepted rates) of the leased parcel space FDR or DD in favour of FA&CAO, WCR, Jabalpur (b) In all cases where an existing contract is cancelled by the Railway as a punitive measure, the Security Deposit shall be forfeited. 25. Declaration by the tenderer for the tender document downloaded:- We hereby declare that we have downloaded the tender document from West Central Railway s website and printed the same. We have verified the contents of the printed document from the website and there is no addition, deletion and or no alteration to the contents of the tender document. In case of any dispute the hard office copy of tender document shall be considered as final.. Signature of the tenderer. 10 Signature of tenderer

11 TERMS & CONDITIONS OF CONTRACT 1.0 Assured supply of leased parcel space: 1.1 Railway Administration will provide parcel space to the leaseholder in Parcel Van for the transportation of parcel traffic. 1.2 The guaranteed supply of Brake vans/ Parcel vans will be in normal circumstances. In unavoidable circumstances or operational exigencies, Railway shall not be bound to fulfill its commitment. In such circumstances, lumpsum leased freight of that day will be adjusted for next day/ next loading. 1.3 Railway Administration shall not give guarantee to supply any specific type of coaching vehicle. In case of non-availability of parcel van having carrying capacity of 23 tonnes, the Railway administration may supply parcel van of 18 tonnes carrying capacity. 2.0 Security Deposit to be deposited with Railway Administration 2.1 The leaseholder has to deposit ` /- as Security Deposit in favour of FA&CAO, WCR, Jabalpur as Performance Guarantee. In case of performance failure or non-payment of Railway s due for whatsoever reason, the Railway Administration shall have the right to encash the same during the period of validity of Bank Guarantee. In case of performance failure or non-payment of Railway s due for whatsoever reason, the Railway Administration shall have the right to forfeit the same or recover the dues from security deposit. The Bank Guarantee/FDR shall be valid for the period of contract + three months. Similarly, security deposit collected in cash shall be refunded only after three months after expiry of contract period. 3.0 Validity of contract and lumpsum leased freight payable 3.1 There would be no escalation during the first three years in lumpsum leased freight. An annual escalation of lumpsum freight at the rate of 10% per annum on the lumpsum leased freight of the immediate preceding year shall be applicable from the fourth year onwards 3.2 The surcharge leviable for bulky articles will not be applicable under the scheme as handling /loading/unloading is done by the leaseholder. 3.3 The leaseholder shall not compete with Railways for the traffic being proposed or moved by the Railway for parcel/ luggage transport. 3.4 The lumpsum leased freight shall be payable in advance for the entire carrying capacity of leased parcel space irrespective of its actual utilization of parcel space by the Leaseholder. 3.5 The Leaseholder shall be liable to deposit the lumpsum leased freight as mentioned in para 3.1 above at the originating station itself with Chief Parcel Supervisor. 3.6 In case of leasing of Parcel Van on round trip basis, 50 % of the agreed upon lumpsum round trip leased freight would be deposited at each end. 4.0 Advance payment of lumpsum leased freight 4.1 Payment of lumpsum leased freight should be one day in advance from the nominated day of loading. Accordingly, leaseholder shall be required to deposit lumpsum leased freight one day in advance from the nominated day of loading. If the leaseholder fails to deposit the freight one day advance from the nominated day of loading, 5% surcharge on lumpsum leased freight will be levied. Details of collection of advance lumpsum leased freight should be given in the Money Receipt itself indicating the following:- (i) Name of leaseholder. (ii) Train No. (iii) Capacity of parcel space leased out. (iv) From / / to /------/--- (both days inclusive). 4.2 Leaseholder shall be liable to produce clear photo copies of the Money receipt as documentary proof in regard to payment of lumpsum leased freight for leased parcel van of a particular day at any time while transporting his consignment. 4.3 If leaseholder fails to load leased parcel space on any specific day without prior permission of Railway administration, the lumpsum leased freight of that day shall be forfeited. 11 Signature of tenderer

12 5.0 Adjustment in advance lumpsum leased freight due to non-loading of Parcel Van 5.1 As mentioned below in para 5.1.(i) and 5.1.(ii), where non-loading of parcel space by leaseholder is not due to leaseholder s fault, lumpsum leased freight charges of that day deposited in advance will be adjusted against the next payment due and one day s /trip s less lumpsum leased freight charges collected accordingly. In case the day happens to be in the last period of the lease contract, then the advance lumpsum leased freight paid will be adjusted against the advance lumpsum leased freight payable by the leaseholder for any other leasing contract that he has at that station. In case the advance lumpsum leased freight cannot be adjusted in this manner, then the same shall be granted as a refund. 5.1 (i) When the leased space is not made available by the Railways due to unavoidable circumstances including one of the following:- a. damage to inside walls of VP due to theft during previous trip, b. breakage of floor, c. non-availability of front VP, d. Sealed through to destination by railway staff at originating station, e. carriage of dead body in compartment, f. change of platform at the last moment, g. restriction to bring parcels on platform due to security arrangements for VVIP movement, important functions etc., h. Agitation/strike by railway staff, etc (ii) When the leaseholder is not able to load the parcel space due to unavoidable circumstances including one of the following :- a. Public agitation, b. Bandh, natural calamities like earthquake floods breach etc. or on the day of nation / state election. 6.0 Grant of leave to leaseholder 6.1 The provisions of leave shall be made applicable only to leasing contracts, which have been leasedout for Long Term or Medium Term basis or Short Term basis at the rate of maximum of 1 (one) day s leave per month (for 30 days operation). In case of weekly/bi-weekly trains, the leave would be granted at the rate of 1 day for 30 trips of the train. (i.e. maximum 12 leave during a year). 6.2 This leave can be availed by the leaseholder as per his choice of national holidays like 15th August, 26th January, 2nd October or regional festivals such as Holi, Diwali, Bihu, Pongal etc. In all such cases, adjustments in lumpsum leased freight will be allowed for subsequent/future loading by the same leaseholder at the station itself. Leave can be accumulated and availed all at one time also. At the end of each year, accumulated leave would lapse, and balance leave at the start of next year will start from zero. 6.3 In case the leaseholder exceeds the number of leave days as mentioned by him in the tender form, he shall have to pay full freight 7.0 Failure of leaseholder in fulfilling the obligation after having started loading: 7.1 If the leaseholder fails to load leased parcel van on any day without any genuine reason and without prior permission of the Railway administration, the lumpsum freight for that day shall be forfeited. 7.2 If the leaseholder after commencement of loading in leased VP fails to operate the contract continuously for 10 days without giving any notice, his contract will be cancelled and security deposit forfeited. 7.3 In case of three such failures within a period of 5 years, his registration will be cancelled along with other penalties mentioned under para 7.4 below. 7.4 If the registration of a leaseholder is cancelled as a punitive measure, either for reasons of repeated overloading or for repeated failure to start loading after award of contract, or for attempt to deliberately defraud railways or for repeated violation of any of the existing stipulations where cancellation of registration has been legislated as the penalty, then the entire registration fee would be forfeited. 12 Signature of tenderer

13 In addition to forfeiture of registration fee, all his existing leasing contracts being operated from that division would also be cancelled. However, contracts can be cancelled/ terminated by the Railways with the approval of tender accepting authority. In addition to cancellation, such a leaseholder would be debarred from fresh registration for a period of 5 years. 7.5 Appeal against cancellation of registration will lie to CCM. 8.0 General terms and conditions of the scheme 8.1 Railway staff will not supervise loading/unloading of parcels at originating/destination /intermediate station. 8.2 Leaseholder shall be solely responsible for canvassing, acceptance, booking, handling, loading/unloading, documentation and delivery of parcel etc. from the parties concerned at originating, destination and intermediate stations. Leaseholder will put his identification mark/labels to differentiate consignments of his various customers loaded in leased Brake van/ Parcel van. 8.3 Leaseholder shall padlock the Brake van/parcel van. In addition to the leaseholder s padlocks, the railways will put his seal on Brake van /Parcel van. 8.4 The leaseholder shall load parcels in the Parcel Van at a specific platform/terminal notified by the Railway Administration for this purpose. 8.5 In case detention to a train beyond the scheduled stoppage takes place on account of loading/unloading by the leaseholder, a fine of Rs. 5000/- shall be imposed for each such occasion. 8.6 Leaseholder shall load only such commodities, which are permissible to be booked as Parcel, under prescribed Railway Rules. 8.7 The leaseholder shall be responsible to take following precautions to prevent incidence of fire in the Brakevans or Parcel Vans of passenger s carrying trains:- (i) The leaseholder shall be responsible for proper supervision of loading/unloading to avoid any hazardous situation, also ensuring proper locking of the doors of Brakevans. All the consignments should not be loaded at one place or direction of the vehicle. It should be evenly distributed /spread out in the vehicle equally. (ii) Adequate space must be left between roof and the top layer of the packages loaded in the Brakevan to avoid direct contact with the ceiling and electric lamps. The leaseholders must ensure the same. (iii) Smoking and lightening of cigarette / bidi in the Parcel Van is strictly prohibited while loading/unloading parcels. Leaseholder will ensure the same. 8.8 Commodities listed in Red Tariff, offensive, contraband, dangerous, explosive, inflammable materials and any other commodities which are prohibited by the Railway or banned by the Civil Authorities from time to time shall in no case be allowed to be loaded in the leased Brakevan/Parcel van. 8.9 If such articles are found to have been loaded in leased VP, in contravention of the above rules, a fine of Rs. 50,000/-shall be imposed on the leaseholder. In addition to above, his registration may also be cancelled as per para 7.4 above depending on the seriousness of the offence and he shall be debarred to participate in the future tenders for one year In addition to above, in case of serious violation, leaseholder shall be liable to prosecution as provided in Railways Act Leaseholder shall also be liable for any loss, injury or damage which may be caused by reason of bringing such offensive goods on the train as per provisions of Railways Act The leaseholder shall be liable to make good any damage caused to the Brake Van / Parcel Van or platform or any other Railway property while handling parcel packages by the Leaseholder or his agent either at booking station or destination station or during transit. The assessment of damage made by the Railway will be final and binding on the Leaseholder In case of false declaration of any commodity, the leaseholder and owner of the goods shall be punishable under section 163 of Railways Act Signature of tenderer

14 8.14 Percentage Charges shall not be realized from the leaseholder. However, claims will be settled on merits of the case under railway rules applicable to consignments booked at owner risk after verification of records but in no case it shall exceed Rs.50/- per kg. of the weight of such goods. The Railway may call upon the leaseholder to prove the deficiencies by documentary evidence and such other documents as may be deemed necessary before admitting any claim The Railway shall reserve the right to open the padlock and seals to trans-ship the parcels/ packages of the leased Brake Van in unavoidable circumstances like accidents, strike, hot axle etc. Cost of transshipment, if any at enroute station will have to be borne by the leaseholder The Railway and other concerned departments shall reserve the right to check the contents of the packages at any time to see that no dangerous, explosive, offensive, contraband or any other banned articles are loaded Division shall earmark some space (wherever feasible) within station premises for use of leaseholders for (i) stacking their consignments and (ii) keeping their trolleys Loading/unloading facility intermediate stations can only be allowed at such station(s) which are mentioned by the tenderer / leaseholder in the tender form and these stations are not restricted for carrying out loading/unloading operation of leased parcel traffic at such stations subject to having stoppage time of train at that station 10 minutes or more leased parcel van. It must be checked that the intermediate station(s) where loading/unloading permission is sought by the leaseholder, are not restricted by any of the Zonal Railway for handling of leased parcel traffic In Metropolitan cities served by more than one railway station, loading/ unloading of parcels from the leased parcel van will be permitted only at train s originating / terminating station. The leaseholder shall not be allowed to load/unload the parcels from the leased parcel van at any other intermediate station of sub-urban section of metropolitan cities Leaseholder shall complete loading/ unloading operation from leased parcel van within the scheduled stoppage time of the train at intermediate station. Detention of train on account of loading, unloading of parcels in the leased parcel van at originating or intermediate or destination station, shall, in no case, be allowed Any detention caused to the train on account of loading/ unloading of parcels on the part of Leaseholder will render him liable for payment of demurrage/wharfage charges as applicable to public. In case detention to a train beyond the schedule stoppage on account of loading/unloading of parcels in the leased Parcel Van by the leaseholder, leaseholder shall be liable to pay a fine as imposed by Railway Administration. In case of repeated incidences of detention of train at intermediate station on the part of leaseholder, the Railway Administration shall have the right to impose higher fine or terminate lease contract No check of prescribed packing condition will be made by the Railway staff at the time of loading which will be the sole responsibility of the Leaseholder. Any damages due to packing condition or mutilation due to transit shall be the responsibility of the Leaseholder. The leaseholder shall carry parcels and packages etc. at his own risk and responsibility. He shall be responsible for loss and damage to parcel and packages for any act or omission on his part or his representatives and will have to indemnify Railway Administration Free time for loading and unloading of parcels in leased parcel vans :- Three hours free time from the time at which vehicle is placed in position for loading or unloading, is allowed for loading or unloading of parcels in case of leased parcel vans at originating and destination stations of parcel vans. 9.0 Leasing of Parcel Vans from Intermediate stations: 9.1 After a leased Parcel Van has been placed for loading/unloading, the same must be completed within the free time allowed. In case a leased Parcel Van is detained beyond free time for loading/unloading, normal demurrage charges would be levied. 9.2 In case the leased Parcel Van can not be attached to the nominated train due to excess detention on account of the leaseholder, then the advance lumpsum leased freight deposited will be forfeited only for the outward journey. The leaseholder has to deposit fresh freight amount for hauling the parcel van on the next nominated day of service. 14 Signature of tenderer

15 10.0 Stacking/Removal of consignments on/from platforms: 10.1 At originating station, leaseholder can stack his consignments 3 hrs before the scheduled departure of the train in case of leased VPs. In case of early morning trains leaving before 6.00 hrs. leaseholder may stack his consignments after hrs. and keep them overnight at the platform to the extent permissible only at the originating station. Similarly, at train terminating stations, leaseholder must remove his consignments within a maximum of 3 hrs after the actual arrival of the train in case of leased VPs In case of late night trains arriving after hrs. leaseholder may stack his consignments overnight at the platform up to 6.00 hrs to the extent permissible only at the train terminating station At all intermediate stopping stations en-route where loading/ unloading is to be carried out, leaseholder can stack his consignments 1 hour before the scheduled departure of the train in case of leased Parcel Vans 10.4 In cases where clearance from Excise Officials is required for removing the consignment from the platform extra stacking time may be permitted which should be 1 hour after the opening of Excise office Parcels awaiting loading at originating station or awaiting removal at destination station should be so arranged/ stacked so as not to cause any inconvenience in the free movement of the traveling passengers Preparation of Manifest : 11.1 Leaseholder shall be required to prepare detailed Manifest as per prescribed format for consignments being transported by him in the leased parcel space No Railway Receipt will be issued by railway for consignments being transported in leased parcel space Only Money Receipt will be issued to leaseholders for the amount of advance lumpsum leased freight deposited for entire capacity of leased parcel space from lease originating to lease terminating station indicating full particulars Manifest will mention full particulars of train no., date, details of lease space, details of payment of lumpsum leased freight, Money Receipt number etc Leaseholder shall obtain clean and complete address of consignor and consignee with their Sales Tax Registration Number / TIN in case consignments are meant for sale, the leaseholder shall mention the same on Manifest In case of consignments where consignor gives declaration that the consignment is Not for sale or that No Sales Tax/ VAT is applicable on the commodity booked, then no Sales Tax Registration Number or TIN shall be mentioned in Manifest. In such a case declaration should be obtained from consignors to this effect Manifest will be prepared for each combination of loading and unloading station indicating station- wise details of number of consignments loaded in the leased parcel space. However, in case of loading from an originating station to different destinations, only one Manifest is required to be submitted by the leaseholder. Similarly, leaseholder shall be required to submit single manifest for loading of parcels from an intermediate station to various destinations 11.8 Each Manifest will be prepared in 4 copies to be used as follows: (i) Ist copy to be retained by the leaseholder as his record. (ii) 2 nd copy to be retained by parcel office of loading station as record. (iii) 3 rd and 4 th copies will be kept in the leased parcel space near the door, preferably in a transparent polythene folder/bag. (iv) (v) 3 rd copy to be retained by parcel office of unloading station as record. 4 th copy to be returned back to the leaseholder signed and stamped by the parcel staff of the unloading station. This will serve as an authority to remove consignments at destination station All the copies of each Manifest will be signed by leaseholder or his authorized representative All the copies of Manifest will be signed and stamped by the parcel staff of originating station who will retain the 2 nd copy as record and return the other copies to the leaseholder. 15 Signature of tenderer

16 nd copy of the manifest must be submitted at the parcel office by the leaseholder or his representative before starting loading in the leased compartment Representative of the leaseholder shall be authorized to takeover and remove consignments from station premises on the basis of the 4 th copy of Manifest duly signed and stamped by the parcel staff of unloading station. This will be treated as an authority to take delivery and remove the consignments from railway station The Leaseholder shall be prima-facie responsible for correctness of entries made in Manifest as well as actual number of consignments physically loaded/ available in the leased Brake vans/ Parcel Vans However, there would not be any penalty for minor variation of up to 3% in the number of packages as long as the overall weight remains within the permissible limit It will be the responsibility of leaseholder to ensure that total weight of consignments loaded in leased parcel space is not beyond the permissible carrying capacity of vehicle leased out to him between any leg of its journey. Penalty for overloading will be imposed as per para Identity Cards / Labour Platform Permits/ Vehicle Pass etc. : 12.1 Divisions/zonal railways will issue laminated Photo identity cards to all registered leaseholders for purpose of their identification in station premises, which will be valid for 1 year only. On expiry the same will be reissued annually Laminated Photo identity cards will also be issued to 3 authorized representatives of all registered leaseholders having validity of 1 year Leaseholder with his signature will issue laminated photo identity cards to each of his labour. Labourer s photo identity card will contain the labourer s full details including his residential address. Leaseholder shall be solely responsible for credentiality of the labourers engaged by him The laminated Photo Identity Cards, issued by leaseholder in favour of his labours will be counter signed by CPS. The labours will be allowed to enter in the platform/railway premises to perform loading/unloading operation from/to leased parcel space on the basis of Laminated Photo Identity Cards. No separate Platform Permits will be issued Each leaseholder may be given entry pass for 2 vehicles and will be valid for 1 year (calendar year). On expiry the same will be renewed annually Overloading : The leaseholder shall load parcels in each coaching vehicles viz. Parcel Vans, Brakevans and Assistant Guard s cabin upto the permissible carrying capacity of that vehicle notified by the railway administration. It is the responsibility of the leaseholder to ensure that parcels are loaded in the vehicle upto the permissible carrying capacity. In case of number of packages be recovered even when the weight of the parcel loaded in the vehicle is within the permissible carrying capacity of that vehicle. In case overloading is detected in any vehicle beyond permissible carrying capacity of that vehicle, charges/ penalty punitive charges shall be recovered from leaseholder as under 13.1 A tolerance of 0.5 tonnes on permissible carrying capacity may be permitted to take care of weighment scale variation. If weight of Parcel Van exceeds the permissible carrying capacity of vehicle but it is within the prescribed limit of tolerance, normal freight shall be charged from the consignor/ consignee/ leaseholder for actual weight in excess of permissible carrying capacity of vehicle If weight of Parcel Van is found beyond the permissible carrying capacity + Tolerance, punitive charges shall be recovered from consignor/ consignee/ lease holder equivalent to six times the freight at Scale R for entire excess weight from origin to destination irrespective of the point where such over loading was detected. A penalty of Rs /- per vehicle will also have to be paid by the consignor/ consignee/ leaseholder In addition to the above penalty, Railway may terminate the contract and cancel the registration of the leaseholder in case of 4th (fourth) default. 16 Signature of tenderer

17 13.4 In case weight of parcels in a vehicle is found to be overloaded by more than 5% of the leased capacity or 1 tonne whichever is less then the excess weight would be off loaded at the point of detection and lease holder will have to take delivery of this part consignment on as is where basis is basis. Railway will not be held responsible for any damage, deterioration or loss to the excess consignment due to off loading parcels In case leased consignments are detained by railway authorities for weighment purpose, no wharfage would be charged Division where such excess weight is detected would communicate to the lease allotting division/railway, which in turn will take necessary action like termination of lease, cancellation of registration etc In case of cancellation of lease on account of overloading for 2 separate contracts (minimum of 8 violations in all), registration of the leaseholder would also be cancelled Over carriage of consignments in leased parcel van: Leaseholder shall be responsible for unloading his consignment from the leased VP at the station where his lease terminates If the leaseholder fails to unload his consignment from the leased parcel van at the intermediate station where his lease terminates, then the normal parcel freight from the lease terminating station to the station of over carriage and back shall be charged If the leaseholder takes delivery of this over-carried consignment at the destination station, then normal parcel freight from the unloading station to the station of over carriage shall be charged However, no charges will be levied in case packages of one station are over carried/ unloaded short of destination at another station by mistake, provided all such stations are between the lease originating to the lease terminating station. (For example, in case of lease contract between New Delhi Chennai, no charges would be leviable in case packages of Agra get over carried to Bhopal or packages of Chennai get unloaded short of destination at Nagpur by mistake.) If leaseholder fails to unload his consignment from the leased parcel van at the intermediate station where his lease terminates due to Railway s operational reasons such as termination of train short of destination in case of accident, floods, breach of line, interruption of traffic or any other operational reason no extra freight or penalty will be charged If leaseholder fails to unload his consignment from the leased parcel van at intermediate station where his lease terminates due to failure to open doors of parcel van then the leaseholder will be permitted to unload his consignment at the next station or in the opposite direction during the return trip. In all such circumstances, no extra freight or penalty will be charged Claims compensation: 15.1 In case of leased consignments, Railway Administration shall not be responsible for claim / compensation due to any reason Leaseholder shall carry parcels/ packages at his own risk and shall be responsible both to the railway and to the consignor / consignee for any loss, damage, destruction, deterioration and non-delivery of the parcels/ packages for any act of omission or commission on their part for parcels and it s contents loaded in the leased parcel van Railway shall not be responsible for any loss, destruction, damage, deterioration or non delivery of goods arising from the following causes: (i) Act of God (ii) Act of war (iii) Act of public enemies (iv) (v) (vi) (vii) (viii) (ix) Restrain or seizure under legal process Orders or restrictions imposed by Central Government or States Government or by any officer or authority subordinate to the Central Government or a State Government authorized in this behalf. Fire, explosion or any unforeseen risk Act or omission or negligence of the leaseholder or consignor or consignee. Natural deterioration or wastage in bulk, or weight due to inherent defect, quality or vice of the goods. Latent defect. 17 Signature of tenderer

18 15.4. Railway shall only be responsible to carry the VP from lease originating to lease terminating station with Railway seal and lock intact and shall not be responsible for the contents Any dispute of claims arising between Lessee and the cargo owner shall be settled by the Lessee being a principle transporter. The Railway Administration does not have any contractual or other obligations towards cargo owner Theft: 16.1 Loading will not be supervised by Railway Staff at loading station. If both Railway s seals and padlocks are in intact condition, Railway shall not be responsible in any way unless there is a specific sign of theft e.g. cutting of the side wall of the parcel van However, if railway seals as well as padlocks of any of the doors of the leased parcel van are found tampered with, or in case of damage to the inside walls of the brake van where it is apparent that theft has taken place First Information Report (FIR) will be lodged with the GRP and a copy of the same will be given to the leaseholder This FIR can be lodged either at the destination or at any stopping station enroute where the theft is detected In such cases, parcels from the leased parcel van will be unloaded in the presence of CPS, RPF and the leaseholder or his representative. Packages will be compared with the Manifest i.e. list of packages accompanying the parcel van A certificate of discrepancies found will be prepared in triplicate and signed by CPS, RPF and the leaseholder/ his representative. A copy of the same would be handed over to the leaseholder or his representative Balance consignment available in the parcel van will not be deposited with the RPF or GRP. Leaseholder should be free to take delivery of the remaining portion of his consignment Extension of train/ Increase in frequency of train: 17.1 In case a train in which parcel space has been leased out is extended beyond its initial originating station or beyond its initial destination station, then the leaseholder will be permitted to continue his lease between the pair of stations mentioned in his contract. It will be assumed that the lease is being operated to / from an intermediate station as the case may be. This arrangement will continue till the expiry of the contractual period in the normal course However, if the leaseholder wants to extend his lease to cover the newly extended portion also then the same may be extended and lumpsum leased freight charged will be increased on prorata basis as per his existing lease charges for the extra distance covered In case of increase in frequency of weekly /bi-weekly/ tri-weekly trains, the current lease will be extended for the same leaseholder in case he is willing for the same at the existing lumpsum leased freight rate, for the increased number of trips Recovery of Railway s dues 18.1 Railway Administration reserves the right to recover/ deduct of Railway s dues from lease holders Security Deposit on the following grounds:- (i) Any amount imposed by Railway Administration as a fine, wharfage, demurrage, and punitive charges on overloading, re-weighment charges, detention charges, unloading/ loading charges etc (ii) Recovery of costs on account of loss caused to Railway property due to any direct or indirect action of the leaseholder (iii) Any amount, which Railway becomes liable to Government, third party on behalf of any default on the part of leaseholder or his representative or his labourers. (iv) Any payment/ fine made under the order or law enforcing agency or once the amount under this clause is debited, the leaseholder shall reimburse same by depositing to the extent the amount is debited within 15 days period failing which it will be treated as breach of agreement Restriction on subletting or transfer the lease space to other party 19.1 Leaseholder agrees not to transfer or sub-let the contract to any other party, failing which the contract is liable to be terminated without any notice to the leaseholder and security money shall be forfeited in such eventuality. In addition to above, registration will be cancelled. 18 Signature of tenderer